Job Description

We are looking for a competent Bilingual Executive Administrative Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to executive's working life and communication.

Responsibilities

• Act as the point of contact between the executives and internal/external clients
• Undertake the tasks of receiving calls, take messages and routing correspondence
• Handle requests and queries appropriately
• Maintain monitoring system of services, arrange meetings and appointments and provide reminders
• Make assessment appointments
• Ensure compliance with medical records
• Monitor office supplies
• Produce reports, presentations and briefs
• Develop and carry out an efficient documentation and filing system

Skills

• Proven experience as an executive administrative assistant, senior executive assistant or in other secretarial position
• Full comprehension of office management systems and procedures
• Excellent knowledge of MS Office
• Proficiency in English and Spanish
• Exemplary planning and time management skills
• Up-to-date with advancements in office gadgets and applications
• Ability to multitask and prioritize daily workload
• High level verbal and written communications skills
• Discretion and confidentiality
• Social Media management
• Creative at developing Marketing materials
• Preferably a Bachelors in Business Administration however a High School diploma will be considered; additional qualification as personal assistant would be considered an advantage

Job Type: Full-time

Pay: $14.00 - $16.00 per hour

Benefits:

• Paid time off

Schedule:

• Monday to Friday

Education:

• High school or equivalent (Preferred)

Experience:

• Microsoft Powerpoint: 3 years (Preferred)
• Microsoft Excel: 3 years (Preferred)

Work Location: In person

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